GSRA AGM - August 16th - big changes to discuss and vote on !

Hi Folks,

The GSRA AGM will be held on Wednesday August 16th 2017, at Riverside Squash Club, Saint Oswald's Road Gloucester GL1 2TF, starting at 7.30pm.

The agenda is given below, along with important proposed changes to the GSRA Squash winter leagues and the organisation of the GSRA itself. Please take a moment to read through the changes, and discuss with your club members. The league will be quite different if these proposals are adopted ! 

Please can you ensure all clubs are represented at the AGM, in particular to enable you to discuss and vote on these rule and organisation changes, and all division winner to receive their awards.

Can we have all winter squash  league entries for 2017/18 in by this date  -  in which case you will benefit from a brilliant discounted entry fee of only £50 per team ! (The fee will be £60 per entry received after this date.) Entries should list the League, Club, team (A,B,C etc), team captain name and email, and requested division.

If you have any items you wish to add to the agenda then please let us know ASAP ( by email to the County Chairman at rightin2fitness@outlook.com . )

Please see the GSRA website (http://www.glossquash.com) for latest details.

Thanks and best regards,

GSRA Committee

http://www.glossquash.com

AGM Agenda

GSRA AGM

Date: Wednesday August 16th 2017
Time: 7.30pm.
Location: Riverside Squash Club, Saint Oswald's Road, Gloucester, GL1 2TF

Agenda
1. Apologies and Adoption of Minutes/Matters Arising from 2016 AGM
2. Presentation of Committee Annual Reports (Chairman, League Secretary, Refereeing, Treasurer, GJSA (Juniors), Competition and Development,)
3. Adoption of Accounts
4. Election of Officers
6. Discussion and Vote on proposed GSRA Winter Squash League Rule Changes and GSRA organisation.
7. Presentation of Trophies and Awards
8. Any Other Business and Open Forum

Proposed Winter Squash League Rule Changes

1. There will be 6 teams per division. Each team will play each other home and away. There will be promotion and relegation of teams at Christmas and at the end of the season.
2. All team players must be paid up members of England Squash. This will provide them with the appropriate squash insurance cover, and help support the development of squash in England.
3. The GSRA would like to change how the teams are allocated though to address the imbalances of levels between leagues and that we need every club to by into it. That teams would no longer be selected as individual teams, but run through their clubs respectively in ranking order. I.e the number 1 string of the 2nd team player should be ranked below the 4 string of the 1st team player irrespective if they are in the same division, this will soon level out teams and divisions within a full playing season.
4. Further rule changes that i am proposing due to some issues towards the end of last season...
No match can be postponed once fixture dates are set unless there is an issue of health and safety among the venue. (clubs can specify prior to the league starting if they cannot play a certain date and we can amend this as required) Therefore if a team cannot fill out a side to compete they will have to forfeit that match. They can however, send only 1 player to play as  the no.1 string and still compete for those points on offer. 

To earn the bonus points from a match win however, a minimum of 3 players must turn out and play for them to be awarded.

if only 2 players can make it however, they will need to fill in the score sheet as follows:

Old Pats A vs Riverside A
Matt Bedwell vs Dan Wheeler - 3-1
James Hessian vs Mark Toseland - 0-3
Dan Heaton vs no-show - 3-0
Owain Fullerton vs no-show - 3-0

Although Old Pats A win 9 points to 4, they do not receive the bonus points as only 2 matches were played.

In terms of bringing players up or down, they can do this as they please as long as the club ranking order is still the same. for example, they cant bring up the no.2 string player from the 2nd team without the no.1 string if the no.1 string is to still play for the 2nd team on another night in that week.

GSRA Organisation Changes

We have discussed the notion of turning the GSA into a CIO (Charity Incorporated Organisation) to take away any liabilities from the committee members and also putting us in a better situation to ask for corporate sponsors. Alex Parker will offer more details of this on the day of the AGM. Leading on from this we have also discussed the merger of the GJSA and the GSA into 1 organisation to collaborate better among the two organisations and this will allow the change of status to the CIO a lot easier forth coming. It was agreed unanimously in favour of the merger and the CIO from the GJSA committee members along with myself, Alex Parker and Tom Ford there to represent the Seniors. This will need to be discussed and approved at the senior AGM to allow us to move on with the changes.

I would also like that each club nominates a CLUB captain/representative that will be our first point of call for all communication outside of whats being published on the website. This will need to be acknowledged with them either turning up at the AGM or written notification sent to Rich Ellis prior to the AGM with full contact details made available for that person.

Notes

1. There will be one vote per affiliated club represented at the AGM for any proposed league rule changes, with the committee having the deciding vote in the event of a tie.

2. Division winners will be presented with their awards at the AGM. ( please can we have the cups back ASAP so they can be engraved.)

Congradulations to the division winners, and many thanks to everyone who entered and supported the GSRA Leagues.